What is new in AdminPlus?
ADDITIONAL VALUES CAN NOW BE ENTERED IN CURRENT GENDER DATABASE FIELD
Supervisor can now enter additional acceptable values in the ‘Gender’ database field for users to utilize. Current choices (M and F) are not editable; they must remain as acceptable values.
TRANSFER PORTFOLIO ITEMS OWNERSHIP TO ANOTHER USER WHEN A USER IS REMOVED
After deleting a user, AdminPlus will prompt to select another existing user to whom the portfolio items ownership/co-ownership will be transferred. If Cancel is selected, ownership will be transferred to SUPERVISOR.
DATA BASE: CONTACT DATABASE
RECEIVE CONTACT DATABASE CHANGES FROM PLUSPORTALS
A new control has been added in the PlusPortals Admin Site Permissions: Parents → Demographics allowing parents to view/edit their demographic information. When the above specification is enabled, a new menu named Edit Demographics will be visible to parents under their name menu.
For more details about this feature in PlusPortals, please see our September 27, 2016 PlusPortals update notes.
The edited information will be saved to a holding bin which can be received in AdminPlus.
In AdminPlus, go to Home → Demographics and click the Holding Bins icon, then click the Yes button to check the server for new changes.
In the holding bin, click the Contacts option, select any changes you wish to receive, then click the Save All Selected Changes button. Once the changes have been received, click the Exit or Done button. A brief sync will occur, sending the new updated information up to the PlusPortals.
REPORT CARDS: SKILLS EXPANSION
MASTER SKILLS LIBRARY CAN HOLD UP TO 9999 SKILLS
An option has been provided in Customize Report Cards → Set Maximum Number of Skills to set the value between 2000 and 9999. Please note that it is RECOMMENDED to keep this as close as possible to the maximum number of skills to be defined.
SCHEDULING: ROTATION MEETING TIMES
NEW OPTION TO ALLOW USERS TO SET UP DIFFERENT CLOCK TIMES FOR THE SAME PERIOD ON DIFFERENT DAYS
One rotation can now have different meeting times for the different days. These meeting times are set in Customize Scheduling → Set the Time of Each Block #1 and Set the Time of Each Block Rotations #2-9. The “Default” is the existing period times that are common to all the days in the rotation. The entered period times will be displayed in many areas of the program, including Homescreen→ Grid Schedules.
EXCEL WIZARD: LOGS
VARIOUS CHANGE LOGS ARE NOW ACCESSIBLE TO USERS
The following logs are now accessible in Tools → Excel Wizard → Logs:
1. Daily Attendance Change Log
2. Period Attendance Change Log
3. Student Contact Change Log
4. Master Contact Change Log
OTHER MINOR ENHANCEMENTS
DATABASE: SUPERDB TABLES
SUPERDB TABLE COLUMN SUMMARY CAN NOW BE PRINTED IN REPORT WRITER
A new parameter, PrintSummary = N, has been added to the “SuperDB Table” code in report writers. Set the value to ‘Y’ to print column summary. The printed column summary will be as set in View/Edit SuperDB Tables.
REPORT CARDS: EXTENDED RC
EXTENDED RC FILE ENHANCEMENT TO MAKE MORE DATA SPACE
An option has been provided in AdminPlus → Setup → Report Cards → Expand ExtendedRC. A valid Tech Key code is required to expand this file. Once it is expanded, a new file RCEXTRANEW.FRC will get created and all the records from the existing RCEXTRA.FRC file will be automatically copied to the new file.
E-MAIL AUDIT LOG IS MAINTAINED IN ONE LOG FILE PER SCHOOL YEAR FOR TRACKING SENT MESSAGES
- E-mail Audit log is written in append mode and saved as one file per day with all the audit information for the whole day. This log is also accessible with date range selection.
- Existing Summary Log is now changed to “Last Summary Log (Version 6.0.92 and older)”.
- Trace logs will also be updated in append mode with one file per day with all the trace information for the whole day.
E-MAIL: TEACHER PLUS LOGIN DETAILS
A NEW OPTION TO CUSTOMIZE E-MAIL MESSAGE TO TEACHERS
Users can now edit the text of the e-mail sent from TeacherPlus Sync Manager → Manage Users screen.
CLEVER EXPORT: SECTION NUMBER FIELD
A NEW “SECTION_NUMBER” FIELD IS NOW INCLUDED IN SECTIONS.CSV
The new field is added at the end of the other fields and will always be exported. This change is reflected in Clever Export program version 1.8.0.
What has been fixed in AdminPlus?
WHEN A FIELD IS SET AS ANYONE VALIDATED FIELD, EDITS ARE NOW SAVED
In the previous version, edits done to subsequent students were not saved if the edits were done in “Anyone Validated” field.
REPORT CARDS: CALCULATE AVERAGES
OVERFLOW ERROR IS NO LONGER DISPLAYED WHEN THE LOG FILE IS TOO LARGE
Previously, when a school calculated averages for a very large number of sections, the log file was not viewable due to its large size.
ONLINE FORMS MANAGER
CONTACT E-MAIL ADDRESS CHANGE: When an e-mail address is changed in contact database, the change is now reflected in AP Online Forms Manager → Manage User Accounts → B) Manage User Accounts.
BLANKS NOW OVERRIDE EXISTING DATA: Now, if the specification “Allow blanks to overwrite existing data” in the Online Forms Holding Bin is set, blank answers get written to the database fields.
NON-ACTIVE SCHOOL YEARS OF BASE SCHOOL CAN NOW BE INACTIVATED
Previously, none of the base school’s years could be inactivated. Now, users can choose to inactivate past years or the scheduling year of the base school from being viewed in District Control.
PRIMARY APA SPONSORS ALWAYS GET EXPORTED FIRST
In some cases, secondary sponsors were being exported prior to the primary sponsors, causing misleading sponsor assignment in Finacs. This has been corrected.
OTHER MINOR FIXES
DATABASE: PRINT PROGRAM
HEADER OF REPORT PRINTS ALL CHARACTERS OF THE FIELD NAME
The full field name on the Print Program report header now gets printed even if the field that is being queried has a name that is longer than ten (10) characters.
DATABASE: CONTACT DATABASE
TAB NAVIGATION MOVES THROUGH SEQUENTIALLY
Regardless of which contact field the cursor is in, tab navigation in Contact Database now moves through sequentially without skipping any field.
Please note, this e-mail address is not monitored. If you have any questions related to this update, please e-mail firstname.lastname@example.org or call Tech Support at 800-882-2994.
The AdminPlus Team